Financial Reports
Address inquiries to
Noreascon Four
P.O. Box 1010
Framingham, MA 01701
617-776-3243 (fax)
info@noreascon.org
ConAdian, 1994 Worldcon
Financial Presentation for year ending 1 August 2004
for the Business Meeting at the 2004 Worldcon
prepared August 29, 2004 by Bruce Farr, CPA
Accounts are kept in Canadian dollars
and restated as USD for convenience, using
CAD
USD
2 August 2004 exchange rate. (Note 2)
$1.0000
$0.7526
Income
No reportable operting income
Expenditures
Grants to Canadian conventions - Travel
$2,897
$2,181
Grants to Canadian conventions - Other
$931
$700
Misc. board costs, postage, PO Box
$5
$4
Total Expenditures
$3,833
$2,885
Assets
Chequing Account
$920
$693
Savings Account (net of non-reportable interest)
$30,891
$23,249
Total Assets (Note 1)
$31,812
$23,941
Notes
1. This balance is net of interest earned by ConAdian after the 2004 Worldcon. Per the provisions of WSFS Constitution 2.9.4, such interest is not considered part of ConAdian's WSFS reporting obligation.
2. Exchange rate obtained from http://www.oanda.com/
08/04/04
LACON III FUNDS
==================
09/01/97
OPENING
From LACON
64446
10/23/97
PROJECTS
SFOHA SUPPORT:5 YEAR
-100.0
01/06/98
PROJECTS
TAFF DONATION - BULMER REPORT
-500.0
01/26/98
PROJECTS
S. GOLDBERG MEMORIAL: HAR MUDD COLLEGE -500.0
01/26/98
PROJECTS
1964 LEIBER SPEECH TRANS
-25.00
01/26/98
PROJECTS
1964 BAYCON TAPES TRANSFER
-113.0
02/17/98
PROJECTS
FAN GALLERY
-452.2
05/03/98
PROJECTS
TAFF - TUDOR REPORT
-500.0
06/22/98
PROJECTS
DONATION TO ASIMOV LECTURESHIP FUND
-1000
10/18/98
PROJECTS
ROTSLER AWARD
-300.0
10/20/98
EQUIPMENT
RADIOS
-3327
10/20/98
PROJECTS
X PRIZE DONATION
-500.0
11/18/98
PROJECTS
ROTSLER AWARD
-229.5
11/18/98
PROJECTS
ROTSLER AWARD
-49.85
11/24/98
PROJECTS
EATON CONFERENCE
-3000
01/08/00
PROJECTS
ROTSLER AWARD
-300.0
01/08/00
PROJECTS
TAPE TRANSCRIPTION
-25.00
02/16/00
PROJECTS
COPY LASFS HISTORY PIX
-64.95
02/16/00
PROJECTS
GARY BOOKS TO NESFA
-38.01
04/26/00
PROJECTS
GARY BOOKS TO BALTIMORE
-14.41
04/29/99
PROJECTS
FFANZ REPORT - 2 LOONIES
-500.0
05/26/00
PROJECTS
GARY BOOKS TO NESFA
-210.5
05/29/99
PROJECTS
CUFF REPORT - SPENSER
-500.0
05/29/99
EQUIPMENT
NEW MC/VISA MACHINE
-1483
09/18/99
PROJECTS
FAN GALLERY
-298.2
10/17/99
PROJECTS
FAN GALLERY
-30.23
12/03/99
PROJECTS
TAFF REPORT - ROBERTS
-500.0
12/24/99
PROJECTS
GUFF REPORTS:FOYSTER, GUNN, HARVEY, HAUS
-2000
05/31/00
PROJECTS
CUFF report
-500.0
09/23/00
PROJECTS
Gary Books and labels
-130.1
09/23/00
PROJECTS
Fan Gallery
-28.10
10/12/00
PROJECTS
DUFF - Janice Gelb
-500.0
10/16/00
PROJECTS
Fan Gallery
-37.28
11/15/00
PROJECTS
Gary Books
-51.45
11/15/00
PROJECTS
Rotsler Book
-466.6
02/19/01
PROJECTS
Gary Books
-25.28
05/11/01
PROJECTS
Nebula Banquet
-115.7
01/19/01
PROJECTS
CUFF Report
-500.0
05/11/01
PROJECTS
Nebula Banquet
-378.0
06/19/01
PROJECTS
Friends of Griffith Park Observatory
-500.0
07/17/01
PROJECTS
Gary Books
-13.50
07/17/01
PROJECTS
Retro Hugo packing
-30.00
09/28/01
PROJECTS
Rotsler Award 2000
-300.0
11/01/01
PROJECTS
Cases for Fan Gallery
-792.0
12/17/01
PROJECTS
Gary Books
-14.43
12/17/01
PROJECTS
History Exhibit cases
-652.9
01/13/02
PROJECTS
Fan Gallery
-95.67
02/18/02
PROJECTS
Rotsler Award 2001
-300.0
03/23/02
PROJECTS
GUFF report
-500.0
04/27/02
PROJECTS
Fan Gallery, CDs
-618.2
06/18/02
PROJECTS
Gary Books shipping
-59.68
06/18/02
PROJECTS
Worldcon History shipping
-92.37
07/19/02
PROJECTS
BEP pix shipping
-76.26
08/20/02
PROJECTS
Gary Books shipping
-125.0
09/16/02
PROJECTS
Art Show hangings
-2348
11/18/02
PROJECTS
SF History
-233.2
11/21/02
EQUIPMENT
Radio batteries
-237.1
12/20/02
EQUIPMENT
Baggies for art show
-300.0
12/20/02
PROJECTS
SF History
-100.3
01/09/03
PROJECTS
Fan Gallery
-223.4
06/10/03
PROJECTS
ConJose
-3934
06/24/03
PROJECTS
Blood pins
-500.0
06/24/03
PROJECTS
Web hosting
-250.0
06/24/03
PROJECTS
Web hosting
-1500
08/14/03
PROJECTS
Fan Gallery
-212.0
09/01/04
PROJECTS
Transfer to LACON IV
-31144
Report on use of excess funds from LoneStarCon II
reported to WSFS 7/31/03
1,592.00
Bouchercon seed
15,000.00
16,592.00
ALAMO representatives at conventions
Smofcon
716.03
WorldCon 2003
500.00
World Fantasy 2003
901.11
Nebulas 2004
1,500.00
BosCon 2004
750.00
WorldCon 2004
485.90
BoucherCon 2003
1,500.00
6,353.04
Grants to Conventions
AggieCon
4,000.00
Con DFW
500.00
Left Coast Crime 2005
5,000.00
9,500.00
Other Expenses
Annual meeting
336.58
Strategic Planning Session
3,226.50
Web Site
131.40
Bank Fees
84.00
3,778.48
Total expenses
19,631.52
balance of funds 7/31/04
-3,039.52
Victorian Science Fiction Conventions Inc
Reg No: A0034011X
T/A AUSSIECON THREE, 57th WORLD SCIENCE FICTION CONVENTION INC
STATEMENT OF AFFAIRS as at 30 June 2004
Presented to the Business Meeting of the 62nd Worldcon
Boston, September 2004
Balance Sheet
AUD
USD
Surplus held in Trust
13,219.90
9,518.33
Mark Protection Committee
-4,667.00
-3,360.24
8,552.90
6,158.09
Dispersment of Surplus
Grants to conventions
0.00
Fan Projects
400.00
288.00
Grants to Conventions (WFC 2006)
3,110.40
2,239.49
3,510.40
1,825.41
Surplus held in Trust at 30 June 2004
5,042.50
2,622.10
Chicon 2000
Final Statement of Financial Condition
Summary of Revenue and Expenses
Memberships
$680,701
Dealers’ Tables
42,500
Art Show Revenue
18,666
Advertising and Sponsorships
34,204
Royalties
10,764
Investment Income
29,282
Contributions and Pass-Along Funds
33,154
Miscellaneous
4,051
TOTAL REVENUE
$853,322
Administrative Expenses
$97,351
Guest of Honor Expenses
28,087
Publications
94,401
At-Con Expenses
265,581
WSFS Activities
8,338
Staff Reimbursements
126,121
Facilities Charges and Labor
132,543
Miscellaneous Expenses
14,444
TOTAL EXPENSES
$766,856
SURPLUS
$86,466
Disbursement of Surplus Funds
WSFS Mark Protection Committee Contribution
$1,467
Pass-Along Funds:
Millennium Philcon
6,000
Con José
6,000
Torcon 3
20,000
Noreascon Four
6,750
InterAction
9,500
L.A.Con IV
600
Other Donations:
Bucconeer [Student Science Fiction Contest]
8,100
ISFiC Press
8,200
ISFiC (in trust for future Chicago Worldcon bid)
4,450
Phandemonium, Inc. [Capricon]
4,100
DucKon
4,100
MSFFA [To Be Continued]
1,750
Voices for Illinois Children
1,300
Partial Refund of Bid Committee Dues
4,149
TOTAL DISBURSEMENTS
$86,466
BALANCE ON HAND
-0-
The Millennium Philcon
Income Statement Cumulative through 8/1/04
Ad Sales
20,250.00
Art Show
15,883.00
Asset Sales - Not Ord. Course
1,550.00
Contributions Income:Unrestricted
2,100.00
Dealers
56,741.00
Interest Income
19,535.00
Memberships
142,042.24
Memberships:At-con
188,019.80
Memberships:Attending Nonvoting Member
55,811.90
Memberships:Bucconeer Vot'g Memb Conversion
118,818.12
Memberships:Conversion/ Not Presupporter
1,950.00
Memberships:Converted/ Bucconeer
18,990.00
Memberships:Day Memberships
150.00
Memberships:Program Participants
11,130.00
Memberships:Publishers
2,380.00
Memberships:Supporting Memberships
800.00
Memberships:Uncategorized
63,362.86
Memberships:Voting Membership
86,490.00
Memberships: Total
689,944.92
Misc Income
2,580.65
Miscellaneous Income:Hand. Access Device
700.00
Pass Along Income
26,542.54
Resale of Hotel Services
10,387.10
Sales
20.00
Convention Merchandise Sales
89.00
GoH Book Sales
6,770.03
Sales:Lapel Pins
35.00
Sales:Misc
2,909.50
Sales:Subcontractor Fee
7,500.00
Sales:Tee Shirts
180.00
Sales:To Members
815.00
Sales Total
18,318.53
Uncategorized Income
110.00
Total Revenue
864,642.74
Expenses
Awards
1,104.43
Baby Sitters
12,740.00
Bank Charge
142.00
Bank Service Charges
8,334.54
Banking Expense
274.54
Maintenance Fee
63.30
Bank Charge Total
8,814.38
Business Exp
667.98
CC Fee
139.53
Contract Labor
27,724.25
Copying
1,574.63
Discount
897.93
Equipment Rental
101,800.66
Events:Film/Video/Anime:Film
887.50
Events:Tech
1,797.48
Exhibition
19.00
Exhibition:Art Show
426.80
Facility Rental:Courtyard by Marriott Rental
158.46
Facility Rental:Hilton Garden Inn
1,272.24
Facility Rental:Loews
894.80
Facility Rental:Marriott
42,000.38
Facility Rental:Penn. Convention Center Rental
254,842.65
Facility Charges Total
299,168.53
Food & Beverage
13,076.99
Fuel
88.00
GoH per Diem Payments
2,500.00
Gratuities, Cash
1,267.87
Gratuities, Other
40.16
Hospitality
29.99
Insurance
6,700.00
Interchange
261.19
Int Paid
40.00
Internet Domains
420.00
Legal-Prof Fees
2,124.80
Licenses and Permits
420.00
Managers Meetings
1,591.41
Meals & Entertn
85.00
Member Refunds
95,850.00
Member Services:Registration:Registration Forms
262.00
Misc
11,763.18
Other Rental
6,561.00
Parking
333.00
Party Expenses
2,521.23
Photography
138.60
Postage
22,350.75
Postage and Delivery
47.02
Postage Total
22,397.77
Printing
53,355.46
Programming
700.00
Publications
3,604.35
Publications:Envelopes
2,238.05
Publications:Labels
106.90
Publications:Phlash
306.55
Publications:Progress Reports
9,089.88
Publications Total
15,345.73
Publicity:Advertisements
8,178.08
Publicity:Banner
66.12
Publicity:Flyers
615.56
Publicity Total
8,859.76
Ribbons
2,270.14
Royalty Advance
1,500.00
Secretary
172.44
Storage Rental
2,597.62
Supplies
3,845.52
Supplies:General
2,285.92
Office Supplies
175.25
Office Supplies:Badges
3,626.65
Office Supplies:General Office Supplies
4,293.33
Office Supplies:Paper
28.87
Office Supplies:Toner Cartridges/ Ink
448.06
Supplies Total
14,703.60
Support Services:Logistics
1,921.93
Support Services:Logistics:Storage
866.06
Support Services:Logistics:Truck Rental
599.02
Support Services:Logistics Total
3,387.01
Support Services:Office Equipment:Computers
389.00
Tax, Business:State Sales Tax
194.12
Telephone
1,108.44
Tolls
16.30
Transaction Fee
1,364.54
Travel
663.28
Travel & Ent:Entertainment
287.50
Travel & Ent:Travel
1,225.26
Travel Total
2,176.04
Uncategorized Expenses
9,787.25
Vice Chair Admin
202.51
WSFS
2,225.00
WSFS:Hugo Awards
6,549.26
WSFS:Service Mark
2,100.00
Total Expenses
755,239.51
Net Income Before Adjustments and Pass Along to Future Worldcons
109,403.23
Deduct Post-con Interest
2,286.80
Adjusted Net Income for Calculation of Pass Along
107,116.43
Total Funds to be Passed Along
53,558.22
Funds Passed Along through 8/04
54,000.00
Funds Remaining to be Passed Along
(441.78)
Use
Net Income After Pass Along
55,403.23
Assets
Liabilities
Checking (FirsTrust)
37,855.50
Phanadelphia
2,269.20
Crestar (SunTrust)
14,558.27
PSFS grant
2,501.00
Money Market (PNC Bank)
3,526.55
Pass Along Liability
PNC Bank Checking
4,536.60
Total Liabilities
4,770.20
Advance Accounts
(1,229.04)
Withheld Interest
925.55
Equity
Ending Equity
55,403.23
Total Assets
60,173.43
Total Liabilities and Equity
60,173.43
ConJosé, the 60th World Science Fiction Convention
Report to 2004 WSFS Business MeetingRestatement of 2003 Report
After making our report to the 2003 WSFS Business Meeting, ConJosé discovered a small number of errors and also incurred adjustments to its fiscal year ending June 30, 2003. The net change is only $287; however, in the interests of full disclosure, a copy of our restated 2003 report is attached.
2004 Report and Activity after June 30, 2004
A copy of our report for the fiscal year ending June 30, 2004 is attached. We have attempted to differentiate convention-related activity from non-convention activity generated by our corporate parent, primarily consisting of grant payments. As of June 30, 2004, our remaining balance reportable to WSFS was $7,878. Since that time, we have issued a grant of $3,000 to purchase high quality shipping cases for the Worldcon historical exhibits (these cases should be available in time to pack portions of the exhibits at the end of Noreascon 4). We have funded two $500 scholarships to send two promising convention-runners from the San Francisco Bay Area to the SMOFCon conrunning convention in Washington DC this December. We also granted $600 to the online magazine Strange Horizons (http://www.strangehorizons.org/) to pay for web hosting fees, and we have issued a challenge grant on behalf of Clarion West and will match up to $1000 in donations to Clarion West, as we did for Clarion last year. These expenditures will appear in our report to the 2005 Business Meeting.
We believe that WSFS did not intend for Worldcons to hold onto operating surpluses indefinitely, and that the spirit of the rules regarding financial reporting implies that WSFS expects Worldcons to spend their surplus funds in a reasonably timely manner on projects beneficial to fandom. We continue to spend our remaining reportable balance on grants and other activities that we think meet that standard. Our current goal is to make our Final Report to either the 2005 or 2006 Business Meetings.
ConJosé Asset Management Committee
WSFS Constitution section 2.9.4 says, in part, that the “Worldcon or NASFiC Committee, or any alternative organizational entity established to oversee and disburse that surplus, shall file annual financial reports….” On July 17, 2004, ConJosé’s parent corporation, San Francisco Science Fiction Conventions, Inc. (SFSFC), discharged the ConJosé Worldcon Operating Committee, thanking it for its work. SFSFC then established a ConJosé Asset Management (CJAM) Committee and charged it with managing the remaining assets and residual responsibilities of ConJosé. For the purposes of section 2.9.4, the CJAM Committee of SFSFC is the “alternative organizational entity” responsible for future reports to WSFS regarding the 2002 Worldcon.
Send any questions regarding ConJosé’s financial reports to controller@conjose.org. Send questions regarding any other residual obligations of ConJosé to info@conjose.org. For information about requesting grants from SFSFC Inc., write to secretary@sfsfc.org. Our postal mail address for SFSFC and ConJosé is PO Box 61363, Sunnyvale CA 94088-1363, USA.
Kevin Standlee
Tom Whitmore
Cindy Scott
ConJosé Asset Management CommitteeAugust 14, 2004
ConJosé
60th World Science Fiction Convention
Income and Expense Statement Summary1
For 12 Months Ending June 30, 2004
All amounts US$
Previous Reported Balance as of June 30, 2003 $60,516
Income
Facilities: Comp Rooms and Suite Sales $975
Advertising Sales $700
Transit Pass Refunds $210
Sales to Members2 ($632)
Miscellaneous3 $214
Total Income $1,467
ConJosé Operating Expenses
Chair Division
Travel Expenses, Pre-Con Meetings4 $7,409
Travel Expenses, Extra Pre-Post Con5 $5,689
Staff Thank-You Gift $1,116
ASCAP/BMI License Fees $504
Other6 $443 $15,161
Hospitality Division
Thank You Parties $2,370
2003 Business Meeting Coffee $1,356
Other $371 $4,096
Miscellaneous
Post-Con Mailing to Supporting/No-Shows $4,673
Post-Con Exhibit Storage $2,895
Other8 $2,032 $9,600
Total Expense $28,858
Net Ordinary Income ($27,391)
Other Income/Expense
Interest Earned $370
Interest Transferred to SFSFC9 ($1,255)
Gain (Loss) on Currency Exchange $934 $49
Net Income Before Reimbursements ($27,343)
Membership Reimbursements10 $11,079
Net Income Before Pass-Along Funds ($38,422)
Pass-Along Funds Paid11 $9,467
Net Income Before SFSFC Expenses ($47,889)
SFSFC Expenses/Grants
Interaction: Hugo Rockets $2,000
Clarion $1,000
Promoting Worldcon $500
Comic Book Legal Defense Fund $500
SFSFC Open Meeting, March 200412 $500
Other13 $250 $4,750
Net Income 12 months ended June 30, 2004 ($52,639)
Equity Balance as of June 30, 2004 $7,878
Notes:
1: Income & Expense Summary – For a full, much longer version of this statement, contact ConJosé at controller@conjose.org or write to PO Box 61363, Sunnyvale CA 94088-1363 USA.
2: Sales to Members – Includes adjustment for incorrectly booked membership income that was actually royalty due Fo’ Paws.
3: Miscellaneous – Liquidation of assets and refund from parent corporation of expenses incurred on their behalf.
4: Travel Expenses, Pre-Con Meetings – ConJosé reimbursed travel expenses incurred by members living outside of the San Francisco Bay Area who traveled to pre-convention planning meetings.
5: Travel Expenses, Extra Pre-Post Con – ConJosé reimbursed additional travel expenses including extra hotel nights outside of the “core” Wednesday through Monday nights incurred due to members’ responsibilities requiring them to arrive early or stay late.
6: Chair: Other –Storage Locker, telephone expenses.
7: Hospitality: Other – Shipping, communications expenses, promotional party expenses incurred in past years. Includes revenue from ConSuite “fire sale” of leftover supplies.
8: Miscellaneous: Other – Membership refund, Advertising refund, postage, bank charges, credit card fees, web site and computer/IT fees.
9: Interest Transferred to SFSFC – Interest earned on a Worldcon’s surplus is not reportable to WSFS, as a consequence of WSFS Constitution section 2.9.4. ConJosé transferred interest earned on its surplus after September 2002 to its corporate parent, San Francisco Science Fiction Conventions, Inc.
10: Membership Reimbursements – This is in addition to $96,873 in reimbursements reported to the 2003 Business Meeting, and includes expenses related to reimbursement such as envelopes and postage.
11: Pass-Along Funds Paid – This is in addition to $30,000 reported to the 2003 WSFS Business Meeting. ConJosé calculates that its operating surplus subject to PAF is $65,129 and its minimum PAF commitment is $32,596. ConJosé calculates that it has paid forward approximately 60% of its subject-to-PAF surplus; therefore, no further PAF payments are due. ConJosé has further directed that any PAF payments due ConJosé should be directed to the next Worldcon not yet held who can use the money.
12: SFSFC Open Meeting, March 2004 – In March 2004, SFSFC held an “Open Meeting” to invite Bay Area fan groups to submit ideas for how SFSFC could work with them in various ways.
13: SFSFC Expenses/Grants: Other – Corporate web site maintenance and hosting.
ConJosé
60th World Science Fiction Convention
Balance Sheet
For 12 Months Ending June 30, 2004
All amounts US$ unless noted
Assets
Current Assets
USA Checking $9,128
Bulk Mail Account $3 $9,131
Fixed Assets
Mailbox Key $2 $2
Total Assets $9,133
Liabilities & Equity
Liabilities
Accounts Payable $1,255 $1,255
Equity
Total Equity $7,878 $7,878
Total Liabilities & Equity $9,133
ConJosé
60th World Science Fiction Convention
Income and Expense Statement Summary1
July 1999 through June 2003 – RESTATED June 30, 2004
All amounts US$
Income % of Income Change from Original
Memberships $710,801 72% $481
Art Show $144,972 15% $0
Dealers Room $61,393 6% $0
Pass-Along Funds Received $27,040 3% $0
Sales to Members $7,436 1% $0
Advertising Sales $6,300 1% $0
Grants & Donations $5,934 1% $0
Miscellaneous5 $16,771 2% $0
Total Income $980,646100% $481
Expenses
Facilities Division
Convention Center Rental $111,000 $0
Decorator6 $128,305 ($10,000)
Other6,7 $62,935 $302,241 31%$10,000 $0
Exhibits Division
Art Show8 $134,371 $0
Dealers Room $6,645 $0
Exhibits $8,656 $149,671 15% $0 $0
Publications Division
Pre-Convention Publications $35,730 ($100)
At-Convention Publications $55,618 $0
Other9 $2,066 $93,414 10% $0 ($100)
Support Services Division
Technical Equip/Svcs $30,054 $0
Office Expenses $33,226 $0
Treasury $16,832 $130
Other10,11 $17,243 $97,355 10% ($0) $129
Member Services Division13
Registration $23,200 $65
Childcare $12,890 $0
Other12 $5,245 $41,335 4%($23,135) $65
Hospitality Division
Con Suite/Fan Lounge $22,546 $0
Hugo Nominee Party 2001 $5,096 $0
Other14 $8,803 $36,445 4% $0 $0
Programming Division
Guest of Honor Expenses $16,087 $0
Green Room $5,307 $0
Other15 $10,351 $31,745 3% $0 $0
Fairy Godfather Division
Hugo Awards16 $10,686 $0
Tours, Transit Passes $4,210 $0
Other17 $2,342 $17,239 2%($1,163) ($1,163)
Events Division18
Masquerade $4,067 $0
Hugo Awards Ceremony19 $4,333 $0
Other20 $2,090 $10,491 1% $0 $0
Chair Division
Miscellaneous21 $8,370 $8,370 1% $0
Total Expense $788,304 80% ($1,068)
Net Ordinary Income $192,342 20% $1,550
Other Income/Expense
Interest Earned $7,130 $5
Gain (Loss) on Currency Exchange ($12,083) ($1621)
Net Other Income (Expense) ($4,952) ($1,616)
Net Income Before Reimbursements $187,389 19% ($67)
Membership Reimbursements2 $96,873 10%
Net Income Before Pass-Along Funds $90,516 9% ($287)
Pass-Along Funds Paid3 $30,000 3%
Net Income as of June 30, 20034 $60,516 6% ($287)
Notes:
1: For a full, much longer version of this statement, contact ConJosé at controller@conjose.org or write to PO Box 61363, Sunnyvale CA 94088-1363.
2: Additional reimbursements were paid after June 30, 2003. If you think you were entitled to reimbursement and have not received it, contact ConJosé at the address in Note 1.
3: ConJosé still has remaining convention-related expenses not reflected on this statement. Note that this statement reflects the committee's status as of the end of our most-recent fiscal year, June 30, 2003, and we have incurred additional expenses since then.
4: This figure is the anticipated starting figure for ConJosé's report to the 2004 WSFS Business Meeting.
5: Income: Miscellaneous – Comp room resale, ice sales, Scooter rental, Masquerade, tour tickets and transit passes, writers’ workshop, childcare fees, video arcade royalty.
6: Facilities: Decorator/Other – Typographical error in original report.
7: Facilities: Other – Security, Telephones, First Aid, Traffic Control, gratuities, Civic Auditorium and Hotel meeting space rental.
8: Includes payments to Artists.
9: Publications: Other – Press Room, miscellaneous publication administration.
10: Support Services: Other – Pre-con promotional parties, Staff Lounge, Volunteers, Logistics, Internet Lounge, IT Expenses.
11: Support Services: Other – Figures do not appear to sum due to rounding. ($0) is actually ($0.35).
12: Member Services: Other – Scooter rental, sales to members, film program equipment.
13: Member Services Division – There was an error in the original report’s formulas for this section. Reported Registration expenses of $23,135 were reported twice but only included in the division total once. Because this report corrects the double-reporting error, the total changes for this section do not appear to sum properly.
14: Hospitality: Other – FanSpace, additional catering, post-con thank-you parties.
15: Programming: Other – Children’s programming equipment, specific room fees, IATSE fees, Dances sound and lighting, Writers’ Workshop.
16: Fairy Godfather: Hugo Awards – cost of manufacturing trophies, bases, nominee pins and shipping trophies to recipients no present; mailing to members of MilPhil advising them of their right to nominate for 2002 Hugo Awards and mailing 2003 Nominating Ballot to ConJosé members.
17: Fairy Godfather: Other – Site Selection ballot printing, Business Meeting additional microphones, Mark Protection Committee donation.
18: Events Division – Technical and Facilities costs are in other divisions.
19: Events: Hugo Awards Ceremony – Includes cost of pre-ceremony reception.
20: Events: Other – Opening/Closing Ceremonies, stage signage, sign language interpreters, Patrick Stewart appearance additional expenses.
21: Chair: Miscellaneous – ASCAP/BMI licenses, conference calls, donation refund, chair telephone expenses, at-con division meetings.
ConJosé
60th World Science Fiction Convention
Balance Sheet
July 1999 through June 2003 – RESTATED June 30, 2004
All amounts US$
Assets
Current Assets Change from Original
USA Checking $6,184 $593
Money Market Account $47,318 $0
Canadian Agent Account CA$ 7,508$5,576 $0
Euro Agent Account EU€ 945$1,081 $0
UK Agent Account GB£ 268$443 $0
Bulk Mail Account $3 $60,604 $0 $593
Fixed Assets
Computer Equipment $550 $0
Mailbox Key $2 $0
Office Equipment $240 $792 $0 $0
Total Assets $61,396 $593
Liabilities & Equity
Liabilities
Payables $880 $880
Equity
Total Equity $60,516 ($287)
Total Liabilities & Equity $61,396 $593
Torcon 3 report to WSFS Business Meeting at Noreascon 4 - 2004
It is with regret that Toronto World Science Fiction Convention in 2003, the corporation which operated Torcon 3, the 61st World Science Fiction Convention, reports to the 2004 Business Meeting of the World Science Fiction Society that it does not have financial statements available to present at the meeting.
The Corporation held its Annual General Meeting of members of the Corporation on May 15, 2004. At that meeting, the Board of Directors and Convention Chair did not present financial statements for the fiscal year ended December 31, 2003 for the Membership to approve. The AGM was adjourned until June 12, 2004. At the continuation of the meeting, the Convention Chair presented to the Members a financial statement which the Members did not approve. The Members appointed a finance committee which was directed to prepare financial statements. The committee was directed to emphasize accuracy over speed.
A new Board of Directors was also elected at the AGM.
The Members also directed the Board to only make expenditures concerning operations until such time as the December 31, 2003 financial statements are approved at a special meeting of the Members.
At the most recent meeting of the Board of Directors on August 16, 2004, the finance committee reported that it would not have financial statements ready in time for financial statements to be presented to the WSFS Business Meeting.
As soon as financial statements are approved, they will be made available to members of the World Science Fiction Society.
Some general financial information can be presented:
Torcon 3's finances are healthy.
As of July 31, 2004 the Corporation had over Cdn$125,000 (approx. US$96,500) in its bank accounts and short term investments. In addition there are still sizable receivables outstanding for souvenir book advertising, and Goods and Services Tax rebate. There are minimal known outstanding trade payables.
Passalong funds of Cdn$64,296 (US$43,000) were received by Torcon 3.
Passalong funds of Cdn$60,231 (US$46,500) have been paid out by Torcon 3
Reimbursements to volunteers, staff and program participants have not yet been paid out. Calculations of the amounts and persons to be reimbursed are continuing and reimbursements are expected to be paid out as soon as possible after the Members of the Corporation have unfrozen the funds of the Corporation.
Noreacon Four Financial Report
Through July 2004
Income
Donation
105.00
Interest
7,434.30
Chairman's Discresionary Practical Joke Fund
262.21
Pass Along Funds
44,503.29
Art Show
21,219.00
Dealers' Room Fees
52,105.00
Miscellaneous
266.13
Publications
22,244.00
Registration
601,215.00
Total Income
749,353.93
Expense
Bank Fees
36.11
Internet
979.00
Fannish Ads
4,093.75
Flyers
1,422.94
Hospitality Fuctions
4,619.70
Marketing Display Banners
49.23
Mundane Ads
260.46
Sales To Members
234.68
Specialized Materials
2,326.88
Table Expenses
205.90
Committee Meetings
1,906.48
Software
1,273.66
Web
607.00
Government Taxes & Fees
1,322.58
Goh Travel
3,940.09
Awards/Statues
4,595.71
Nominee Amenities
921.00
Miscellaneous
310.78
Legal Fees
418.00
Nesfa Clubhouse Donation
8,700.00
Apa-Mcfi
67.88
General Supplies
950.17
Postage
1,476.49
Stationary
1,515.65
Credit Card & Bank Fees
14,944.86
Treasurer Expenses
837.71
Logistics
2,235.79
Sign Shop
3,511.21
Photocopiers, Small
149.98
Den Other Supplies
16.76
Volunteers Mailings
22.20
Friday Pm Stage Decoration
540.70
Masq Half-Time
2,000.00
Opening/Closing Ceremonies
181.16
Art Show Administrative
302.89
Building New Lights
574.37
Communication With Dealers
7.36
Decorations For Concourse
89.18
Facilities
12,100.00
Prof. Day Care Service
5,871.25
Badges
281.33
Installment Plan Postage
332.55
Program Misc Admin
155.74
Restaurant Guide
34.94
Hugo Pin Postcard Printing
390.75
Progress Reports
31,847.32
Retro Hugo Booklet Print
1,250.00
Press Relations
41.98
Other
398.00
Po Box Rental Fee
540.00
Total Expense
120,892.17
Net Income
628,461.76
TOTAL ASSETS - Cash and Equivanent
653,506.17
LIABILITIES
scooter rental
7,420.00
wheelchair rental
-105.00
site selection voting fee
6,800.00
temporary
404.73
Worldcon shipping cases
3,000.00
N4 paymentplan
2,165.00
Total Liabilities
19684.73
TOTAL LIABILITIES & EQUITY
633,821.44
Interaction Financial Report
LACON IV8/28/2004
Admin
($26,024.24)
Interest
$357.15
Internet expenses
($322.17)
Memberships
$126,952.32
Pass-a-long funds
$16,162.21
Publications
($4,448.48)
Publicity
($1,621.08)
Transfer from SCIFI(L.A.con III)
$31,144.36
Total:
$142,200.07
Profit/Loss Statement
Seattle NASFIC
DBA Cascadiacon
June 2003 to June 30, 2004
Ordinary Income/Expenses
Income
Presupport
$887.60
Membership
$19,223.32
Donations
$780.00
Pass Along Funds
$568.99
Total Income
$21,459.91
Gross Profit
Expenses
Ads/Publications
$4,992.03
Bank Fees
$195.01
Hotel
$10,000.00
Receptions
$1,750.00
Supplies
$97.50
Other
$130.00
Total Expense
$17,164.54
Net Income
$4,295.37
Balance Sheet
Seattle NASFIC
DBA Cascadiacon
June 2003 to June 30, 2004
ASSETS
Current Assets
Checking
$5,601.19
Credit Card
$3,142.66
Pay Pal
Total Assets
$8,743.85
Accounts Receivable
$-
Fixed Assets
$-
TOTAL ASSETS
$8,743.85
LIABILITY & OWNERS EQUITY
Liabilities
Current Liabilities
Accounts Payable
$-
Long Term Liabilities
$28.10
Total Liabilities
$28.10
Equity
Retained Earnings
$4,420.38
Net Income
$4,295.37
Total Equity
$8,715.75
TOTAL LIABILTIES & EQUITY
$8,743.85